1. Terms & Agreements
Website Terms of Use
Welcome to the official website of Afienya Technical Institute (“AfTI”, “the Institute”, “we”, “our” or “us”).
These Terms & Agreements govern your access to and use of the Institute's website, including information, materials, forms, downloads, links and other online services made available through the website.
By accessing or using this website, you agree to these Terms & Agreements.
Section 011. About Afienya Technical Institute
Afienya Technical Institute is a public Technical and Vocational Education and Training (TVET) institution located in Afienya, Greater Accra Region, Ghana.
The Institute provides technical, vocational and skills-based education and training aimed at equipping learners with practical, employable and entrepreneurial skills.
This website serves as an official digital information and communication platform of the Institute.
Section 022. Purpose of the Website
The website is provided primarily for educational, informational and administrative purposes.
Visitors may use the website to:
- obtain information about the Institute;
- learn about available programmes and courses;
- access admissions and application information;
- obtain information about academic and institutional activities;
- access news, announcements and events;
- make enquiries or contact the Institute; and
- access other digital services that may be introduced by the Institute.
Information published on the website does not, by itself, constitute an offer of admission, employment, scholarship, contract or other legally binding commitment unless expressly stated by the Institute.
Section 033. Acceptable Use
Users must use the website lawfully and responsibly.
You must not:
- use the website for unlawful, fraudulent or malicious purposes;
- attempt to gain unauthorised access to the website, server, database or associated systems;
- introduce viruses, malware or other harmful software;
- interfere with the operation or security of the website;
- impersonate another person;
- knowingly submit false or misleading information;
- attempt to obtain personal information about another person without lawful authority;
- use automated systems to improperly extract or scrape information from the website; or
- use website content in a manner that infringes the rights of the Institute or another party.
The Institute reserves the right to restrict access where misuse, attempted security compromise or unlawful activity is detected.
Section 044. Admissions and Programme Information
Information concerning programmes, admission requirements, application periods, reporting dates and related matters is provided for general guidance.
The Institute makes reasonable efforts to ensure that information published on the website is accurate and current.
However, programmes, requirements, fees, dates, policies and other institutional information may change.
Applicants should therefore verify important admission information through official communication channels before making significant decisions.
Submission of an application or enquiry does not automatically guarantee admission.
Section 055. Accuracy of Information
The Institute endeavours to maintain accurate and up-to-date website information.
However, we do not guarantee that all information will always be complete, current or free from errors.
The Institute reserves the right to correct, modify, update or remove information from the website when necessary.
Where website information conflicts with an official communication or directive issued by the Institute, Ghana TVET Service or another competent government authority, the relevant official communication shall prevail.
Section 066. Intellectual Property
Unless otherwise indicated, text, photographs, graphics, logos, videos, documents, designs and other original materials appearing on the website belong to Afienya Technical Institute, the Ghana TVET Service, their licensors or other identified rights holders.
Website materials may be accessed and used for legitimate personal, educational and non-commercial purposes.
Users may not reproduce, sell, republish, substantially modify or commercially exploit protected website content without appropriate authorisation.
Section 077. Photographs and Institutional Media
The website may contain photographs, videos and other media relating to students, staff, training activities, competitions, ceremonies, workshops and institutional events.
The Institute will endeavour to use such materials responsibly and in accordance with applicable privacy, safeguarding and institutional requirements.
A person with a legitimate concern regarding an identifiable photograph, video or other personal information published on the website may contact the Institute to request review.
Section 088. Online Forms and Enquiries
Where users submit information through a contact form, enquiry form, application form or another online service, users are responsible for ensuring that the information provided is accurate.
Users should not knowingly provide another person's personal information without appropriate authority.
Personal information submitted through the website will be processed in accordance with the Institute's separate Privacy Policy and applicable Ghanaian law.
Section 099. External Links
The website may contain links to government institutions, Ghana TVET Service platforms, educational organisations, partners, social-media platforms and other third-party websites.
The Institute does not control third-party websites and is not responsible for their content, availability, security or privacy practices.
Users should review the applicable terms and privacy policies of external websites before submitting personal information.
Section 1010. Website Availability and Security
The Institute will take reasonable measures to maintain the availability and security of its website.
However, uninterrupted or error-free access cannot be guaranteed.
The website may occasionally become unavailable because of maintenance, upgrades, technical problems, telecommunications interruptions, cybersecurity incidents or circumstances outside the Institute's reasonable control.
Section 1111. Limitation of Liability
To the extent permitted by applicable law, the Institute shall not be responsible for indirect or consequential loss resulting solely from:
- temporary website unavailability;
- reliance on information subsequently amended by an official communication;
- third-party websites accessed through external links;
- circumstances outside the Institute's reasonable control; or
- unauthorised or unlawful use of the website.
Nothing in these Terms is intended to exclude any responsibility that cannot lawfully be excluded under Ghanaian law.
Section 1212. Privacy and Data Protection
The collection and processing of personal information through this website is governed separately by the Afienya Technical Institute Privacy Policy.
Users are encouraged to read the Privacy Policy before submitting personal information through the website.
Section 1313. Children and Young Users
The Institute provides educational services to young people, including persons who may be under 18 years of age.
The Institute is committed to handling information concerning children and young persons responsibly.
Where appropriate, parental, guardian or other authorised adult involvement may be required when collecting or processing personal information concerning a minor.
Section 1414. Changes to These Terms
The Institute may revise these Terms periodically to reflect changes in:
- institutional procedures;
- website functionality;
- services;
- technology;
- legislation; or
- regulatory requirements.
The updated version will be published on this page together with a revised “Last Updated” date.
Section 1515. Governing Law
These Terms & Agreements shall be governed by and interpreted in accordance with the laws of the Republic of Ghana.
Section 1616. Contact
Questions concerning these Terms & Agreements may be directed to:
Afienya Technical Institute
P. O. Box CO 650
Afienya, Tema
Greater Accra Region
Ghana
Telephone: 0244 033 755 · 024 057 4389
2. Privacy Policy
Website Privacy Policy
Afienya Technical Institute (“AfTI”, “the Institute”, “we”, “our” or “us”) respects the privacy of students, prospective students, parents, guardians, staff, partners and members of the public who interact with our website.
This Privacy Policy explains how personal information may be collected, used, stored, shared and protected when you use the Institute's website and related online services.
Section 011. Data Protection Framework
The Institute is committed to processing personal information in accordance with applicable laws of the Republic of Ghana, including the Data Protection Act, 2012 (Act 843).
We seek to process personal information fairly, lawfully, transparently and securely.
Section 022. Information We May Collect
The information collected will depend on how you interact with the website.
Information You Provide
We may collect:
- first name;
- surname or last name;
- email address;
- telephone number, where requested;
- programme or course interests;
- admissions-related enquiries;
- information submitted through contact or enquiry forms;
- correspondence with the Institute; and
- other information you voluntarily provide.
Where additional online application or student services are introduced, users may be provided with additional privacy information at the point of collection.
Technical Information
When you visit the website, certain technical information may be generated automatically, including:
- IP address;
- browser type;
- device type;
- operating system;
- pages visited;
- date and time of access;
- referral information; and
- website error or security logs.
Section 033. How We Collect Personal Information
Personal information may be collected when you:
- complete an online contact or enquiry form;
- request information about programmes;
- make an admissions enquiry;
- communicate with the Institute;
- interact with an online service provided by the Institute; or
- voluntarily provide information through the website.
Certain technical information may also be collected automatically when you access the website.
Section 044. Why We Use Personal Information
The Institute may use personal information to:
- respond to enquiries;
- provide programme and admissions information;
- communicate with students and prospective students;
- communicate with parents, guardians, partners and members of the public;
- provide educational and administrative services;
- administer applications where applicable;
- operate, maintain and improve the website;
- protect the website against fraud, abuse and cybersecurity threats;
- maintain appropriate institutional records;
- comply with applicable laws and regulatory requirements; and
- carry out legitimate educational and administrative functions.
We will endeavour not to use personal information for purposes incompatible with the reason for which it was collected unless permitted or required by law.
Section 055. Lawful Basis for Processing
Depending on the circumstances, personal information may be processed where:
- you have provided consent;
- processing is necessary to respond to your request;
- processing is necessary to provide an educational or administrative service;
- processing is necessary to comply with a legal obligation;
- processing is necessary for an official or public-interest function;
- processing is necessary to protect legitimate rights or interests; or
- another lawful basis recognised under Ghanaian law applies.
Where processing depends on consent, consent may be withdrawn where applicable.
Section 066. Children and Young Persons
The Institute provides education and training to young people, and some students, prospective students or website users may be below 18 years of age.
We recognise that personal information concerning children and young persons requires appropriate protection.
The Institute will endeavour to collect only information reasonably necessary for legitimate educational, admissions or administrative purposes.
Where appropriate, a parent, guardian or authorised adult may be required to provide or confirm information relating to a minor.
Children and young users should not submit unnecessary sensitive information through general website forms.
Section 077. Sensitive Personal Information
Users should avoid submitting sensitive personal information through general contact forms unless specifically requested through an authorised institutional process.
Sensitive information may include information concerning:
- health or disability;
- financial information;
- identification documents; or
- other information requiring enhanced protection.
Where sensitive information is required for a legitimate institutional purpose, appropriate safeguards should be applied.
Section 088. Cookies and Similar Technologies
The website may use cookies and similar technologies necessary for:
- essential website functionality;
- website security;
- remembering user preferences;
- troubleshooting; and
- understanding website performance.
Where non-essential analytics, advertising or other tracking technologies requiring consent are introduced, appropriate information and consent options should be provided.
Users may manage cookies through their browser settings, although disabling certain cookies may affect website functionality.
Section 099. Sharing Personal Information
Afienya Technical Institute does not sell personal information collected through its official website.
Where necessary and lawful, information may be shared with:
- authorised Institute staff;
- Ghana TVET Service;
- relevant government institutions and regulatory authorities;
- authorised website, hosting, communications or technology service providers;
- educational or administrative partners;
- professional advisers where necessary; and
- courts, regulators or law-enforcement authorities where disclosure is legally required.
Information should only be shared where there is a legitimate and lawful reason.
Section 1010. Third-Party Websites and Services
The website may contain links to external websites, government portals, social-media platforms and other online services.
When you leave the Institute's website, the external organisation may process your personal information under its own privacy policy.
The Institute is not responsible for the privacy practices of third-party websites that it does not control.
Users are encouraged to review the privacy policies of external services before providing personal information.
Section 1111. Data Security
The Institute will endeavour to implement appropriate technical and organisational measures to protect personal information against:
- unauthorised access;
- accidental loss;
- misuse;
- unlawful processing;
- alteration;
- unauthorised disclosure; and
- destruction.
Security measures may include appropriate access controls, secure website administration, server protections, software updates, backups and other safeguards appropriate to the nature of the information processed.
However, no internet-based information system can be guaranteed to be completely free from security risks.
Section 1212. Data Retention
Personal information will be retained only for as long as reasonably necessary for the purpose for which it was collected, subject to applicable:
- legal requirements;
- educational recordkeeping obligations;
- administrative requirements;
- audit requirements; and
- archival requirements.
Information that is no longer required should be securely deleted, anonymised or otherwise appropriately managed.
Section 1313. Your Data Protection Rights
Subject to the Data Protection Act, 2012 (Act 843) and other applicable requirements, individuals may have the right to:
- be informed about how their personal information is processed;
- request access to personal information held about them;
- request correction of inaccurate or incomplete information;
- object to certain processing;
- withdraw consent where processing is based on consent; and
- raise concerns about how their personal information has been handled.
The Institute may need to verify the identity of a person making a data-related request before providing access to or changing personal information.
Certain rights may be subject to lawful limitations where the Institute is required to retain or continue processing particular information.
Section 1414. Data Protection Complaints
If you believe your personal information has not been handled appropriately, you may contact Afienya Technical Institute so that the matter can be reviewed.
You may also have the right to submit a complaint to the Data Protection Commission of Ghana in accordance with applicable Ghanaian data-protection law.
Section 1515. Changes to This Privacy Policy
The Institute may update this Privacy Policy periodically because of changes in:
- legislation or regulatory guidance;
- institutional procedures;
- website functionality;
- technology; or
- services provided through the website.
The latest version will be published on this page with an updated “Last Updated” date.
Section 1616. Contact Us
For questions, concerns or requests relating to privacy or personal information processed through the website, contact:
Afienya Technical Institute
P. O. Box CO 650
Afienya, Tema
Greater Accra Region
Ghana
Telephone: 0244 033 755 · 024 057 4389
